Libraries privacy notice

You are providing your information to Brent Council, contact details libraries@brent.gov.uk. The Council’s Data Protection Officer can be contacted via dpo@brent.gov.uk

Why we collect and use your personal data?

Your information is collected for the purpose of providing access to a comprehensive public library service as required to fulfil the council’s duties under the following legislation, statutory or contractual requirement or obligation.

The lawful basis for using your information

The legislation used is Public Libraries and Museum Act 1964 for the context of providing a comprehensive public library service, open to all individuals and to keep you up to date on developments

The categories of personal data we collect

The categories of personal data that will be processed include personal details, contact details and special categories of personal data relating to ethnic origin, religion, sexual orientation and gender.

Who we share your information with?

Organisation	Context
Library Management Systems	Personal information to provide access to library resources.
Debt collection	Contact and finance information will be shared for debt collection
Online resource providers	Name and library card number to provide access to Brent purchased licences.
Other Local Authority members of the London Libraries Consortium	All data as part of London wide library provision, allowing access to libraries where you live, study and work without the need to duplicate input.
Other Brent Council departments	Contact and personal information in relation to safeguarding issues.
Police	Contact and personal information, on request.

Where in the world your information is stored?

Brent Council does not process your information with third countries outside of the UK or EU zone without the safeguards being in place that are equivalent to the Data Protection Act 1998 or the General Data Protection Regulations (GDPR).

How long do we keep your information?

Your information shall be processed for 7 years from last use where debt is involved or 2 years if no debt is outstanding.

Security

Brent Council is required by law to protect the public funds it administers. We may use any of the information you provide to us for the prevention and detection of crime.

We may also share this information with other bodies that are responsible for auditing or administering public funds including the Public Sector Audit Appointments Ltd, National Audit Office, Financial Reporting Council, Cabinet Office, the Department for Work and Pensions, and other local authorities, HM Revenue and Customs, and the Police.

Your rights

In addition to undertaking our own data matching to identify errors and potential frauds we are required to take part in national data matching exercises undertaken by the National Fraud Initiative.

The use of data by the National Fraud Initiative in a data matching exercise is carried out under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned.

Concerns about data protection

If you are dissatisfied with the processing of your information, you can raise your concern with the council’s data protection officer by emailing: dpo@brent.gov.uk

You have a right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk)