You are providing your information Brent Council's Commissioning team (Forward Planning, Performance and Partnerships, Children and Young People), contact details haf@brent.gov.uk. The Council’s Data Protection Officer can be contacted via dpo@brent.gov.uk, or 020 8937 1402.
Your information is collected for the purpose of providing the opportunity for organisations to apply for funding to deliver the Holiday Activities and Food (HAF) Programme, to assess funding applications, to support eligible individuals to book places at approved HAF programmes, and for the ongoing promotion, delivery, reporting, and monitoring of the Holiday Activities and Food Programme, as required to fulfil the council’s duties under the lawful basis, public task and in line with the following legislation, statutory or contractual requirement or obligation.
| Legislation | Context |
|---|---|
| Section 31 Grant Determination for the Holiday Activities and Food Programme. Local Government Act 2003 | Information will be collected and processed in order to effectively promote, deliver, report, and monitor the delivery of the Holiday Activities and Food Programme between financial years 2020/21 and 2024/25. Information will be collected and processed in order to assess funding applications, and effectively promote, deliver, report and monitor the HAF Programme, to evidence the spending of the HAF Programme grant and the extent to which the aims and objectives of the grant have been met; to support eligible individuals to book places at approved HAF programmes; to maintain a record of providers and records regarding the delivery of the programme; and to fulfil reporting requirements to Brent Council and the Department for Education. |
The categories of personal data that will be processed include staff name(s), and key contact details as outlined in the expression of interest form.
Your information will be shared with the following organisations.
| Organisation | Context |
|---|---|
| Department for Education | The Department for Education (DfE) requires Local Authorities to produce and maintain a central register of all HAF funded providers, to be made available to DfE upon request. Information on programme providers will be retained for the duration of the Holiday Activities and Food Programme (financial years 2020/21– 2024/25) and its subsequent reporting periods. |
| Cabinet Office (Spotlight) | Information may be shared for the purposes of conducting background due diligence checks on HAF Programme grant applicants. |
The council obtains information from the following sources.
| Legislation | Context |
|---|---|
| Applicants to HAF programme funding and approved HAF Programme providers | Data including staff name(s), key contact details, Brent funding information, organisation address, organisation type and registration details, previous HAF experience, organisation policies & procedures, organisation finance and payment details, HAF Programme project proposal delivery details and costs, will be obtained for the purposes of assessing applications for grant funding, to support the effective delivery of the Holiday Activities and Food Programme, to maintain a record of providers, to evidence the spending of the HAF Programme grant and the extent to which the aims and objectives of the grant have been met, to support eligible individuals to book places at approved HAF programmes, to fulfil monitoring and reporting requirements, and for the continued promotion of opportunities to apply for HAF Programme Funding. Information will be retained for the duration of the Holiday Activities and Food Programme (financial years 2020/21 – 2024/25) and its subsequent reporting periods. |
Once your information has been collected by the council, it may be used by other council departments, where necessary, to provide a complete service to you. It is for this reason that we do link your information together, for example, to save you providing your information more than once.
Brent Council does not process your information with third countries outside of the UK or EU zone without the safeguards being in place that are equivalent to the Data Protection Act 2018 or the UK General Data Protection Regulations (UK GDPR).
Your information shall be processed for the duration of the Holiday Activities and Food Programme (financial years 2020/21 – 2024/25) and its subsequent reporting period.
You have a right to withdraw you consent at any time by emailing haf@brent.gov.uk.
If you fail to provide the personal data, you may be unable to access funding for the delivery of the Holiday Activities and Food Programme.
Brent Council shall process your information in adherence to your information rights under the Data Protection Act 2018 and the UK GDPR.
Brent Council is required by law to protect the public funds it administers. We may use any of the information you provide to us for the prevention and detection of crime. We may also share this information with other bodies that are responsible for auditing or administering public funds including the Public Sector Audit Appointments Ltd, National Audit Office, Financial Reporting Council, Cabinet Office, the Department for Work and Pensions, and other local authorities, HM Revenue and Customs, and the Police.
In addition to undertaking our own data matching to identify errors and potential frauds we are required to take part in national data matching exercises undertaken by the National Fraud Initiative. The use of data by the National Fraud Initiative in a data matching exercise is carried out under the Local Audit and Accountability Act, 2014. It does not require the consent of the individuals concerned.
If you are dissatisfied with the processing of your information, you can raise your concern with the council’s data protection officer. You have a right to lodge a complaint with the Information Commissioner’s Office.
Further information can be found on our corporate privacy notice.